Terms & Conditions
We are very keen to provide a quality service and a high level of customer satisfaction. Please take a few minutes to read the
terms and conditions of our contract.
Standard of work: All work shall be completed in line with BS3998 (Recommendations for Tree Work) where appropriate
unless instructed otherwise by the customer. We shall undertake the work in a competent manner in compliance with the
specification and price contained in our quotation.
Acceptance of the contract and programming of the work: On acceptance of our quotation (whether verbal or in writing) a
binding contract will be formed between us and you (the Contract). You are entitled to a 14-day cooling off period following
acceptance of the quotation. However, if within this 14-day cooling off period you instruct us to carry out any of the works
contained in our quotation you will have waived your right to this cooling off period. When you accept the quotation, we will start
the work planning process which may include dealing with permissions from the Local Authority. We will advise you of the
estimated completion date for your work.
Amendments / Cancellation of the Contract: Amendments to, or cancellation of, the Contract must be made in writing. In the
event of a cancellation, we may charge a percentage of the quotation to cover any preparatory work already undertaken and any
costs already incurred.
In the event of a variation to the quotation as a result of:
a. Amendments to works required prior to arriving on site;
b. Changes in site / ground conditions since the original visit; or
c. Additional works requested / required whilst on site
the quotation will be revised accordingly, either electronically in advance or in a hand-written note on the day of work, with
agreed amendments signed by us and you.
Complaints procedure: In the unlikely event that you have any cause for complaint please contact the office within 7 days and
we will endeavour to correct the situation in a timely manner.
When do I pay? When the job is completed, the team leader will ask you to sign the job sheet to confirm your satisfaction. Please
only sign this when you are satisfied that all items are completed. Please raise any queries with the team leader or the office before
signing the job off. The office will invoice ‘signed off’ jobs within 7 days. All contracts and instructions are accepted on the basis
of payment of full invoice price within 30 days of the date of invoice. Where applicable, value added tax (VAT) shall be charged
at the current rate.
Disposal of waste; do you take everything away? Most customers these days require removal of all arising waste material from
site and this will normally be specified in the quotation. Woodchips make useful garden mulch and we are increasingly finding
clients requesting that the chips are left for their own use. Timber may also be left for firewood, but it is not normally left in sizes
‘ready for the fire’ unless specified in the quotation.
Stump grinding: Stump grinding is normally carried out within a few days of the felling rather than on the same day. We will call
you to arrange a convenient time to undertake this work. Stump grindings will be used to backfill the resulting hole as they
decompose rapidly. The chippings can be removed from site, but this would incur an additional cost. We will grind the main
stump and any large lateral roots in the main area of the stump. We will not chase every root back from the stump unless by prior
costed arrangement with the customer. If in the process of stump grinding, we uncover buried asbestos waste, material suspected
to be buried asbestos waste or other hazardous material, we will cease the excavation immediately. The customer agrees to settle
the invoice in full in line with our payment terms on the basis that we shall complete the operation once a specialist contractor has
cleared the material. The customer will meet the costs of the clearance of the hazardous material.
Will my neighbours be affected? Sometimes it is necessary to have access to a neighbouring property, particularly when
branches overhang. It would be very helpful if you could inform them of your intention to carry out work and the date on which it
will take place.
Do I need to protect my walls or lawns? Whilst our staff will operate with care and diligence often our work entails the carrying
of large amount of material over lawns and past features. Please make sure that vulnerable surfaces (such as white walls) are
adequately protected (builder’s polythene is a good method) and that fragile objects are moved (such as pots etc.). Our staff will
be more than happy to move heavier objects for elderly or disabled clients. Lawns tend to recover rapidly but very wet weather
can give rise to muddy conditions. We are able to provide boards to protect the lawn. However, this is not a standard procedure
and may incur an additional cost. If in doubt, please discuss with our office.
Crown Reduction: This operation reduces the overall size of the crown. To avoid ambiguity, the specified end result will be
stated either as the tree-height and branch-spread which are to remain, or the average equivalent in branch length (in metres). End
results shall be specified for individual branches if the growth pattern of the tree creates a need for this, or where clearance from a
specific object is required
Crown Thinning: In crown thinning, an even density of foliage is removed to create a well-spaced and balanced branch structure
which could, if required, provide an adequate framework for a possible future crown reduction. If the objective is to lessen the
overall loading on a defective branch or stem, crown reduction and reshaping should be chosen in preference to crown thinning.
The percentage of the leaf-bearing twig structure to be removed in crown thinning should be kept to the minimum required to
achieve the objective and in any case, should not exceed 30%. The percentage shall be stated in the work specification. Material
shall be removed systematically from throughout the tree rather than from the inner crown only. Cutting branches back to the
main stem will generally be avoided, although structurally weak or hazardous branches shall be removed if there is no alternative.
What time will the team arrive? Most jobs are completed efficiently and on time. However, occasionally a job will over-run or
the weather will prevent us from working to time. The earliest time the team will arrive is 8am However, in the case of smaller
contracts, we are not able to estimate an arrival time until late afternoon of the previous day and can only then advise either am or
pm arrival. We will of course make every effort to please clients who particularly require a morning or afternoon visit.
Do I need permission? The trees within this contract specification may be located within a Conservation Area or be subject to a
Tree Preservation Order. Upon acceptance of our quotation, we shall check for the presence of legislative protection with the
Local Planning Authority. We will also consider whether a Felling Licence is required from the Forestry Commission (FC) or if
any other permissions / consultations are required, i.e. Natural England / Environment Agency. We would be happy to make an
application on your behalf in respect of any permissions that are require but would advise that a charge may be made for this
service. No additional charges will, however, be applied to this work without first seeking your acceptance. We will not, however,
make any investigation in respect of private covenants affecting your property which may restrict tree work at the property and
this shall your sole responsibility. No liability shall attach to Advanced Trees & Grounds Ltd for a breach any such covenant.
What about wildlife? We will undertake the works as scheduled but are aware of / may be constrained by ecological and wildlife
a. Wildlife and Countryside Act 1981
b. Countryside and Rights of Way Act 2000
c. Conservation of Habitats and Species Regs. 2017
This legislation requires us to assess the impact of the works which may result in works being delayed as a result of nesting birds,
roosting bats or similar being present.
Do you replace trees/shrubs that die? We endeavour to obtain good quality plants that comply to BS3936 (Nursery Stock –
Specification for Trees and Shrubs) which are handled with care and planted to industry standard. It is important however that you
look after your new plantings and ensure that they are regularly watered and maintained. Trees and shrubs that fail due to
circumstances beyond our control shall not be replaced. Please ask our staff for guidance on how to look after new trees if in
Do I need to treat the stump after felling? The majority of conifers will cease to grow following felling and will decay
naturally. Some deciduous species will send up shoots. We try to avoid the use of chemicals but on request will apply a single
treatment to manufacturer’s specification. Further treatments (if required) will attract additional cost. Alternatively, we can
provide advice on products that can be bought from garden centres that can be used to treat stumps to prevent re-growth. No
guarantee can be given as to the efficiency of a pesticide after application, due to conditions beyond our control.
Underground and overhead services: Although every reasonable effort shall be made to locate the presence of underground
services, unless a plan showing the exact location of underground pipes, wires or cables has been forwarded to us by the Owner of
the land or his agent prior to the formation of the Contract; we shall be under no liability for any damage caused as a result of
work performed under the Contract to such pipes, wires or cables, or for any damage to property resulting there from, and the
Owner of the land or his agent shall be solely liable for any such damage. Any charge for the removal of power lines or telephone
cables shall be the responsibility of the Owner, unless otherwise agreed in writing with us.
Measurements: All measurements mentioned in any correspondence are approximate.
Insurance: Insurance: We have £10 million Public Liability Insurance and a copy of the certificate is available on request. We
will operate in accordance with good industry practice, our Health & Safety Policy and Procedures and undertake Site Specific
Risk Assessments (the outcomes of which may place constraints on the site whilst works are in progress, i.e. you can’t access your
shed without prior agreement with us.)
Customer Information and Data Protection: Please be reassured that we only use your personal information for the purposes of
completing your tree work. Our IT systems are secure, and we don’t share your details with anyone unnecessarily. We would
share your details with the Local Authority if we need to make an application for permission to undertake the work and whilst it is
unlikely, in certain circumstances work might need a licence from the Forestry Commission. Please refer to our customer privacy
notice for full details.
General: Completion dates shall be contingent upon weather conditions.
All quotations/estimates are valid for 30 days and include any ‘value’, monetary or otherwise, the arisings may have, unless stated
otherwise. After this period, we reserve the right to withdraw and re-price work, unless otherwise agreed in writing with you.
Quotations for felling are based upon the assumption of trees being free from metal, stone, or other hidden obstructions. In the
event of a tree being impossible to fell in the normal way, we reserve the right to re-quote accordingly.
The Contract price is based on the site conditions existing at the time of the preparation of the estimate remaining unchanged.
Advanced Trees & Grounds Ltd reserves the right to cancel the contract at any time and for any reason and shall not be liable for
any penalties or costs. Reasons for cancellation may be diary error, IT error, client error, third party error, changes in
circumstances, misunderstanding, unreasonable or antisocial behaviour of the customer.